Sheppard Pratt Health System

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Central Staffing Assistant - Central Staffing Office

at Sheppard Pratt Health System

Posted: 10/7/2019
Job Status: Part Time,Contract/Temporary,On Call
Job Reference #: 107762
Keywords: clerical

Job Description


Central Staffing Office

Per Diem/Occasional/As Needed

Evenings and some weekends as needed



As a Central Staffing Assistant you will:

  • Perform a variety of clerical and secretarial duties to support the effective operations of the Central Staffing Office (i.e. cover the central phone line for call-outs, request for drivers/patient escorts, and related staffing requests; document calls, maintain the call-out log, and apprise the Nursing Staff Manager(s) of call-outs and requests in a timely manner)
  • Reviews call outs against base staffing standards and initiates communications with supervisors to coordinate staffing adjustments
  • Contact alternative staff by phone to arrange coverage
  • Identify next-day variances between actual and scheduled staffing and alerts Scheduling Manager(s) to variances and changes
  • Maintain and update the Optilink electronic scheduling system in real time for decision-making and produces final accurate staffing reports for each day and shift
  • Depending on specific assignment, may be responsible for timekeeping administration and reporting for assigned work group/programs


  • High School Diploma/GED and at least 1 year of clerical/administrative experience
  • Must demonstrate proficiency in Microsoft Word, Excel, Outlook
  • Position requires attending the mandatory 7 day orientation: Thursday, Friday and the following Monday through Friday, 8:00am-4:30pm each day (excluding Saturday & Sunday)
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